A computer-generated image of a grid paper background with uniform small squares.
A construction worker wearing a yellow helmet and safety vest is working on the wooden framework of a building under a blue sky with some clouds.

Bookkeeping for Contracting & Trades Businesses

Real Financial Clarity for Contractors who’ve outgrown basic bookkeeping. Serving businesses across Ontario, Canada

See If We're a Fit

Built for the tools you already use

QuickBooks
Wagepoint
ADP
Clockify
Hubdoc
Jobber
ServiceTitan
Knowify
BuilderTrend
Ramp
Procore
QuickBooks
Wagepoint
ADP
Clockify
Hubdoc
Jobber
ServiceTitan
Knowify
BuilderTrend
Ramp
Procore
QuickBooks
Wagepoint
ADP
Clockify
Hubdoc
Jobber
ServiceTitan
Knowify
BuilderTrend
Ramp
Procore
QuickBooks
Wagepoint
ADP
Clockify
Hubdoc
Jobber
ServiceTitan
Knowify
BuilderTrend
Ramp
Procore
Office door labeled 'Accounting Team' with a frosted panel, glass side window, and a door handle. To the left, a white hard hat mounted on the wall, and a rolled-up poster or paper leaning against the wall. To the right, a small table with a potted plant.

Built to Feel Like an In-House Finance Team

Many growing construction and trades businesses want someone in their office who understands bookkeeping, payroll, and day-to-day back-office operations. The problem is that hiring experienced in-house finance staff is expensive and often premature.

Our service is designed to bridge that gap, providing the structure, responsiveness, and expertise of an in-house finance team, without the cost or commitment of a full-time hire.


Our Core Offer

1

Designed to Mirror an In-House Finance Team

Our services are structured to replicate how an internal bookkeeping and accounting function operates, with clear ownership, consistent processes, and regular reporting.

2

Systems and Processes Brought into Your Business

We don't just keep the books. We bring established systems and procedures with us, helping standardize and streamline your back-office operations as the business grows.

3

Coverage Across Key Back-Office Functions

We support bookkeeping, accounting, payroll, and common HR-related coordination, covering the core areas typically handled by an internal finance or office team.

4

Industry-Specific Reporting and Insight

Because we work exclusively with construction, trades, and project-based service businesses, financial reporting is structured around how your business actually operates, not generic templates.

5

Responsive, Ongoing Support

You have ongoing access to our team for questions and coordination, similar to what you'd expect from an internal finance function, without being routed through a support queue.

A blank grid paper with evenly spaced small squares.

Our Typical Client

We work with construction, trades and project-based service businesses doing up to $2 million in revenue. Whether you’re a one-truck operation getting started or a growing company whose books can’t keep up, we build a setup that fits where you are now and scales as you grow.

Man in gray T-shirt and camouflage hat using a miter saw in a bright room during a woodworking project.
A construction worker wearing a yellow shirt, safety helmet, and gloves is using a hammer to build a wooden structure outdoors under a blue sky with clouds.

Wherever you’re at, the questions are usually the same:

Why did margins change?

Can we actually trust job profitability?

Is cash flow a timing issue, or a structural one?

Are our numbers accurate month to month?

Before
  • Financials arrive late, or inconsistently
  • Numbers are questionable and need to be corrected often
  • Margin changes aren't clearly explained
  • Cash flow feels unpredictable
  • Decisions rely on instinct more than data
After
  • Monthly financials delivered on a reliable schedule
  • Reporting structured for clarity and consistency
  • Industry-specific bookkeeping built for construction and trades
  • Cash flow understood, not guessed at
  • Decisions made with confidence in the numbers

What Changes When We Handle Your Bookkeeping?

Learn More About How We Can Help

Our Bookkeeping Services

Bookkeeping & Job Costing icon

Bookkeeping & Job Costing

Day-to-day bookkeeping structured around jobs, cost codes and crews. Complete document and receipt management, reconciliations, and monthly, quarterly or annual financial statements with reporting that clearly shows job profitability, margin trends and cost overruns.

Payroll and HR Assistance icon

Payroll & HR Assistance

End-to-end payroll processing for construction crews. Support for implementing digital time tracking systems so labour is accurately allocated to jobs.

HST/GST, Payables & Receivables icon

HST/GST, Payables & Receivables

Sales tax tracking, filings and management. Streamlined management of supplier bills, sub-contractor payments and customer invoicing to improve cash flow and reduce missed or late payments.

Back-office Systems and Procedures icon

Back-Office Systems & Procedures

With our understanding of back-office management, we've built a robust suite of systems and procedures to implement into your business to streamline your operation and allow you to receive accurate numbers now rather than in 6 months.

What we offer

Through Our Partner CPA’s

Illustration of a person sitting at a desk with a computer, a calculator, and a large tax document, representing tax filing or financial calculations.

Corporate & Personal Tax Returns

Coordination of year-end corporate and personal tax filings with CPAs who understand construction businesses.

Tax Planning

Support with planning around income timing, owner compensation and strategic growth decisions.

Ongoing Advice & CPA Coordination

Ongoing support and facilitation between bookkeeping and CPA services so nothing falls through the cracks.

What working with us actually looks like.

How We Work

1
15 Minutes

Quick Discovery

We start with a short call to understand your situation. We'll ask a few targeted questions about your business, your current setup, what's working, and what's broken. This isn't a sales pitch — it's to see if we're a good fit and to shape the right solution for you.

Outcome

Learn how we can help your business, and give you more time to focus on it.

2
Sent in 24–48 Hours

Custom Proposal

No cookie-cutter packages. We build your plan from a menu of service items based on what you actually need. You'll choose from a few tiered options based on the level of support you want.

Outcome

A service plan that fits your needs, with clear scope and expectations.

3
2–3 Weeks

Onboarding & Setup

We handle the heavy lifting. Once you approve the proposal and sign the engagement letter, we guide you through onboarding. This includes access setup, cleanup (if needed), and aligning your systems to our service standards. If payroll is part of your plan, we'll review and structure it properly so it runs cleanly going forward.

Outcome

Your books and systems are brought up to a professional baseline.

4
Ongoing Support

Go Live

Once setup is complete, your ongoing service begins. We take over your regular bookkeeping, reporting, and support based on your plan. You'll have a clear workflow for document sharing, reviews, and approvals — with reminders and requests handled through our client management platform, so nothing falls through the cracks.

Outcome

Ongoing, predictable bookkeeping with clear communication and support standards.

How Pricing Works

Clear pricing, scoped to your business, not generic packages.

We price engagements based on the complexity of your business and the level of support you need. That includes factors like transaction volume, payroll complexity, reporting needs, and how clean your current books are.

Your proposal will clearly separate pricing into two parts:

One-Time

Setup or Cleanup Fee

If your books require historical cleanup or system setup before ongoing service can begin, this is scoped separately and shown as a one-time fee in your proposal.

Monthly

Ongoing Service Fee

This is the regular monthly price for your bookkeeping and support, based on the scope of work and service level you choose.

Most clients work with us on an ongoing monthly basis, but we also take on one-time or annual cleanup engagements where ongoing support isn’t needed. While every proposal is custom, we’ve put together a few real-world pricing examples for different types and sizes of businesses to give you a general sense of how our pricing works. Click below to view that.

See Detailed Pricing Examples

Frequently Asked Questions

Clear answers for growing construction businesses.
If you’re doing $300k–$3M in revenue and want clean books, better reporting, and real financial structure — this is where we explain exactly how we work.

  • We work with construction and trades businesses in Ontario doing up to $2 million a year. Some of our clients are one-person operations that want their books set up properly from the start. Others have a few crews on payroll and need more help than they used to. Either way, they want to look at their numbers and trust them.

  • Most bookkeepers focus on data entry and tax-time cleanup. We build proper financial systems: clean workflows, job costing, reconciliations, payroll structure, and reporting that’s designed for decision-making, not just compliance.

  • No. We handle your day-to-day finance function (bookkeeping, payroll, reporting, coordination). Your CPA still handles tax filings and tax strategy. We work alongside your CPA so year-end is smooth instead of chaotic.

  • Yes, by design. Construction and project-based service businesses have unique challenges (job costing, payroll complexity, cash flow timing). Specializing means we don’t guess, we design your books around how your business actually operates.

  • Yes. We integrate into your existing tech stack where possible and improve workflows where needed. Our goal isn’t to rip everything out, it’s to make your current systems actually work together.

  • Pricing is flat-rate and based on your business complexity (transactions, payroll, reporting needs). You’ll get a clear monthly price after a short discovery call, no hourly billing, no surprise invoices.

Let’s Start a Conversation

Ready to Start?

Getting started is simple. Fill out a short application, then pick a time for a 15–20 minute call to learn about your business and how we can help you.

Apply To Work With Us